Moving to a new office space is a complex and multifaceted process similar to moving to a new home. You’ve got large, heavy workplace furniture, difficult-to-pack electronics, and an entire room’s worth of trinkets to pack up are all on your list. And usually, there’s not much time to complete everything.
Whether transferring to a new floor or across the country, office moving is a lot of effort, regardless of the size of your business. The text provides a step-by-step timeline for those navigating a new project to help maintain organization.
Start the Planning Process Early.
If you’re moving soon, it’s important to start planning now. Give yourself at least three months to create a well-defined plan. Assess what needs to be moved and decide what should be donated or safely disposed of. While many organizations accept old office furniture, the charity cannot assume a last-minute pick-up to coincide with your transfer. The same applies to the secure removal of electronic equipment.
Furthermore, innovative planning can update these logistics and eliminate needless bumps. For these goods, speak with your Office Removalists. Most of them can offer liquidation amenities for you. So you don’t need to worry about that detail!
Set a budget
Having a clear budget from the start is vital when discussing the move with moving companies, although changes may be necessary in the future. Identify the things that you cannot compromise on and think about areas where you can scale back to save some money. Also, consider the buying procedure. Who can make all the associated purchases, and how will the sellers be paid?
Assign a Move Coordinator
Every job transfer needs teamwork to ensure effective outcomes. Yet, a relocation manager should be appointed to oversee the process and ensure all aspects proceed as planned. The ideal applicant for this role is an administrative assistant, but you can select a worker with previous business relocation expertise.
The manager must manage and supervise all moving-related activities to confirm the smoothest possible relocation for all parties concerned. The team leader or move coordinator should possess strong multi-tasking and organizational skills, including excellent communication and budgeting experience.
Communicate with Your Employees.
Communicating with your staff members is a very crucial office relocation tip you should consider. Make sure your employees are aware of the time schedules and moving preparations. Inform them of essential adjustments and procedures at the new company location, including:
- The new address
- Any reviewed phone and fax numbers
- New construction guidelines
- Packing preparations at the new place
To ensure staff are informed about the moving process, you should hold a meeting at the new location before the shift begins. You can offer a tour of their new workspace and demonstrate the process of the move.
Use Name Cards to Organize
Packing name cards can be inserted at numerous locations in the boxes, and movers can use the layout plan to place things properly. You can also place name cards at the new workplace, helping the moving team position the boxes correctly.
You can consider many factors when moving from one place to another during office relocation. But at last, a detailed plan and efficient organization can make the move a hassle-free experience.
Consider Moving Non-Essentials Yourself
Transferring the smallest items first on the same day as your new lease can save time on moving day. Plants and ample office supplies may also make moving easier if you transfer them yourself. Before you move in, you can arrange these things in their new locations. You may arrange storage with your former building to save time when moving less critical items to your new headquarters.
